| The Secretariat Office is divided into three sections, each handles the following affairs: |
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Documentation Section: |
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Affairs regarding usages and safekeeping of the official seal. |
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Planning, supervision, and inspection of document processing; reception/distribution, distinction and proof-reading of documents issued by the Administration. |
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Timeliness control of documents and relevant notifications. |
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Planning of routine meetings of the Administration, minutes organization and implementation responsibility assignment. |
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Schedule control of the Administration’s various activities. |
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Planning, implementation and supervision of file management. |
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Organization and publication of file catalog and file utilization. |
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Formulation and review of file removal, transfer, organization, storage and destruction procedures. |
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File information planning, establishment and coordination. |
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Edit and produce annual reports of the Administration. |
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Handle document distributions, submissions and approvals for matters not assigned to other departments or centers. |
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Other affairs relating to document management. |
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General Affairs Section: |
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Receive, pay out, and safe-keep cash, notes, and securities of the Administration. |
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Handle affairs of the Administration relating to employee salary, income tax, and insurance payments. |
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Handle affairs of the Administration relating to expenses and receipts, payment collections and payouts, and revenue transfers to the National Treasury. |
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Handle affairs of the Administration relating to cashing and account settlement with national treasury banks. |
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Allocation and management of the Administration's office spaces and dormitories. |
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Procurement, management, and inventory control of administrative items (consumable items) of the Administration. |
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Water/electrical supply/facility management, maintenance, budget planning and execution. |
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Plan, manage, and supervise duties for the duty personnel of the Administration; supervise and manage food and beverage of the Administration. |
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Handle affairs relating to parking and visitor passes and overall security of the entire complex of the Administration. |
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Supervise and evaluate cashier operations of secretariat offices of the Administration’s agencies. |
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Planning, distribution, management and supervision of the real estate properties, offices and living equipment of the Administration headquarters. |
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Other affairs of the Secretariat Office not assigned to other sections. |
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Public Relations Section: |
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Planning of operations related to the Legislative Yuan, the press and public relations, formulation of operational procedures and preparation of related documents. |
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Responses to public opinions, news release, and contacts. |
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Tour arrangements for visitors from outside of the Administration. |
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Handle public relations affairs concerning the Legislative Yuan, the media and other agencies and organizations. |
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Instruction on, as well as coordination and evaluation of public relations and press communication tasks of agencies under the Administration. |
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Daily news clipping and reporting. |
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Plan media contact activities, handle press conferences and process media reporter’s application for covering the Administration or its subordinate units. |
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Identification, coordination and communication pertinent to inspection of Legislative Yuan meetings/committees and Legislator’s inquiries. |
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Identification, coordination and communication pertinent to annual central government agency inspection, inspection reports of the Control Yuan, as well as investigation and deposition of Control Yuan members. |
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Coordination, processing and responses pertinent to cases of Legislators and Control Yuan members. |
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Coordination, identification and communication pertinent to bill legislative campaigns and budget review resolutions. |
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Areas of Responsibility
